Time Allocations

Oral presentation slots are 20 minutes long in total – that includes questions and handovers. Session chairs will hold you this time. Please make sure your presentation is not over 15 minutes long, so that you allow at least 3 minutes for questions and introduction, etc. A longer presentation means that only a single question can be accommodated, or even none at all, although questions are often the most interesting part for both speaker and audiences.

In order to synchronize multiple sessions, the session chairs will enforce these limits. To assure a successful oral presentation, please follow a few simple rules:

A rule of thumb is that each slide should take about 1-2 minutes (on average), i.e., you should not try to present more than 13-15 slides (even 15 slides is rather packed). Practice and time yourself.

Meeting with Session Chairs

All presenters are to meet with their session chairs, in the scheduled room in which they will be presenting, 10 minutes prior to the start of the session. The session chairs will be identified in the Information Board at the conference venue.  Each presenter should provide the session chairs with a short biography of 2-3 sentences maximum.

Presentation Slides

A presenter should prepare a reasonable number of slides, so as not to exceed the 15-minute time slot. Typically, one illustration is presented in 1-2 minutes. Additional illustrations could be prepared to support possible answers to questions from the audiences. Each slide should not be crowded by text and graphics. Too much text should be avoided: illustrations should support the presentation; they should not be simply read by the presenter. Graphics help in communications are more understandable and point out the basic ideas. Use large fonts (20-24 points) so they can be read easily.

All presenters who wish to use the LCD projector are encouraged to bring their personal notebook with presentation slides to the meeting with session chairs, 10 minutes before the start of their session. Some presenters may use a notebook provided in the presentation room. In such a case, please upload your presentation material on the notebook in the session room or contact the helpdesk support near the registration desk; such arrangements should be made well in advance of the session. The common presentation formats are Microsoft PowerPoint (PPT) and  Portable Document Format (PDF). If you use a file in PPT for presentation, it is suggested that presenters should embed all custom/used fonts in your  PPT file to avoid display problems –  How to embed all fonts in PPT.

Please note that PowerPoint 2011 for Mac and other Mac versions of PowerPoint cannot embed fonts.


The standard equipments available in each of the presentation rooms are as follows:

  • Projector Screen
  • LCD Projector with VGA port
  • DELL LATITUDE 3450 laptop
    • Operating System Windows 10 Education 64 bit
    • Processor Intel(R) Core(TM) i7-5500U CPU @ 2.40GHz
    • Harddisk SSD Capacity 128 GB
    • Memory 16384 MB (16GB)


The programs in each PC in the presentation rooms are provided as follows:

  • Adobe Acrobat X Pro (Version 10.1.1)
  • Google Chrome (Version 61.0.3163.100)
  • Foxit Reader (Version
  • Microsoft Office Professional Plus 2016 (en-us) (Version 16.0.8431.2079)
  • Mozilla Firefox 56.0 (x64 en-US) (Version 56.0)
  • Skype (Version 7.40.103)
  • VLC media player (Version 2.2.6)